How Scanflow Delivers Mobile-First Tire Reception and Inventory Automation for Telle Tires & Auto Centers

Telle Tires manages tire reception and inventory across its auto centers, a process that depends on getting invoice data, tire identification, storage tracking, and cycle counts right at every step. Handling these manually — reading invoices by hand, identifying tires visually, tracking storage informally, and counting stock periodically — left room for data-entry errors, quantity mismatches, tires that were hard to identify once their barcodes were damaged, and delays getting accurate data into Protractor.

Telle Tires engaged Scanflow to bring a mobile-first solution to reception and inventory, giving field staff a single app to capture invoices, identify tires, track storage, and run cycle counts — all synced directly with Protractor.

1. Manual Invoice Processing Introduced Data-Entry Errors Invoice information was processed by hand at reception, introducing transcription errors at the exact point where inventory records begin.
2. Damaged Barcodes Made Tire Identification Unreliable When a tire’s barcode was damaged or unreadable, staff had no reliable way to identify it, slowing reception and creating gaps in inventory records.
3. Storage Tracking Lacked a Consistent System Without a structured way to assign and track storage locations and bins, knowing exactly where a given tire sat in inventory depended on informal, manual tracking.
4. Cycle Counts Were Slow and Prone to Variance Manual cycle counts took significant staff time and left variances between counted and recorded quantities that were difficult to track down and resolve.
5. Protractor Updates Lagged Behind Physical Inventory Because reception, storage, and count data were captured manually before being entered into Protractor, the system often lagged behind the true state of physical inventory.

Scanflow proposed a mobile-first solution — delivered as native Android and iOS apps, with no additional hardware required — that lets field staff capture invoice information, scan tires using barcode and tire recognition, validate received quantities, assign storage locations and bins, generate batch IDs automatically, run full or partial cycle counts, track variances, and route counts for approval. Captured data syncs directly with Protractor, and all data is stored in AWS S3.

• Mobile Invoice CaptureField staff capture invoice information directly in the app at the point of reception, replacing manual data entry.
• Barcode & Tire Recognition ScanningTires are scanned and identified by barcode, with tire recognition capability stepping in to identify tires even when a barcode is damaged or unreadable.
• Quantity ValidationReceived quantities are validated against the captured invoice at the point of scan, catching mismatches immediately rather than after the fact.
• Storage Location & Bin AssignmentEach tire is assigned a storage location and bin within the app, giving inventory a consistent, trackable structure from the moment it’s received.
• Automatic Batch ID GenerationBatch IDs are generated automatically at reception, linking each tire to a traceable batch record without manual assignment.
• Full & Partial Cycle CountsStaff can run full or partial cycle counts directly from the app, with variances between counted and recorded quantities tracked automatically.
• Approval RoutingCompleted counts are routed for approval within the app, giving cycle counts a consistent review step before they’re finalized.
• Protractor SynchronizationAll captured data — reception, storage, batch IDs, and cycle counts — synchronizes with Protractor, keeping the ERP aligned with the true state of physical inventory.

By replacing manual invoice entry, tire identification, storage tracking, and cycle counts with a single mobile-first workflow, Telle Tires gains a more accurate, traceable, and efficient tire inventory process, kept in sync with Protractor.

Key Outcomes

• Fewer data-entry errors — invoice information captured directly in the app rather than transcribed by hand.
• Reliable identification — tire recognition identifies tires even when barcodes are damaged.
• Structured storage tracking — every tire assigned a storage location and bin at reception.
• Traceable batches — batch IDs generated automatically at the point of reception.
• Faster, more accurate counts — full and partial cycle counts with automatic variance tracking and approval routing.
• Protractor stays current — captured data syncs directly, keeping the ERP aligned with physical inventory.

Deployment Footprint

• Delivered as native Android and iOS apps — no additional hardware required.
• All captured data stored in AWS S3.

Telle Tires strengthens tire inventory accuracy with Scanflow, giving field staff a single mobile workflow to receive, track, and count tires — kept in sync with Protractor at every step.

Telle Tires no longer depends on manual invoice entry, visual tire identification, or paper-based cycle counts to keep its inventory accurate. With Scanflow’s mobile-first solution, field staff capture invoices, identify tires even when barcodes are damaged, assign storage locations, and run cycle counts — all from a single app that syncs directly with Protractor. The result is a faster, more traceable tire reception and inventory process that scales across Telle Tires’ auto centers without adding manual workload.