Legal

Cookies Policy

ScanFlow.ai · https://www.scanflow.ai · Last updated: 13 May 2026

1. Overview

We use cookies and similar technologies on our website at https://www.scanflow.ai (“Site”) to automatically collect and store certain information about your device and how you use the Site, helping us improve performance and enhance your user experience. In this Cookies Policy, “ScanFlow.ai,” “we,” “us,” or “our” refers to ScanFlow Technologies Private Limited and its affiliates.

If you do not agree to the use of cookies, you can turn them off using your browser settings or our cookie tools, giving you control and confidence, though doing so may affect Site functionality. Our Privacy Policy is available at https://www.scanflow.ai/privacy-policy.

2. What Is a Cookie?

Cookies are small text files that are downloaded to your computer, smartphone, or other device when you visit a website. On subsequent visits, cookies are sent back to the originating website or to another website that recognizes that cookie. We widely use cookies to improve the website’s performance, run more efficiently, and provide valuable information to site owners.

Cookies perform a variety of functions, such as allowing you to navigate between pages efficiently, remembering your preferences, and generally improving your browsing experience. For example, cookies may tell us whether you have visited our Site before or whether you are a new visitor.

Categories of cookies by party

  • First-party cookies, which are placed directly by us on your device.
  • Third-party cookies, which third parties set on our behalf for analytics, advertising, or other purposes.

Categories of cookies by duration

  • Session cookies, which are stored only for the duration of your browsing session and deleted when you close your browser.
  • Persistent cookies, which remain on your device for a set period or until you delete them.

3. Other Tracking Technologies (Web Beacons, Pixels)

We may also use similar technologies, such as web beacons, tracking pixels, or clear GIFs. These are tiny graphics files containing a unique identifier that help us recognize when someone has visited our Site or opened an email from us. They enable us, for example, to:

  • Monitor how users move between pages.
  • Understand whether you came to our Site from an online advertisement on a third-party website.
  • Measure the success of our marketing campaigns and improve Site performance.

In many cases, these technologies rely on cookies to function, so disabling cookies in your browser may limit their operation.

4. Legal Basis for Processing Personal Data via Cookies

When cookies or similar technologies collect personal data such as IP addresses, device identifiers, or browsing profiles, we process this information based on legal grounds outlined in our Privacy Policy, helping you understand what data is involved and why. We may also use similar technologies, such as web beacons, tracking pixels, or clear GIFs, which help us recognize when someone has visited our Site or opened an email from us, supporting transparency and trust.

  • Strictly necessary cookies: Processed based on our legitimate interests (Article 6(1)(f) UK/EU GDPR) in providing a secure and functional website, or where necessary to perform a contract with you.
  • Functional cookies: Processed based on your consent (Article 6(1)(a) UK/EU GDPR) or our legitimate interests in improving user experience, where no personal data is involved.
  • Analytics and performance cookies: Processed based on your consent, where such cookies collect personal data. Where data is fully anonymized and cannot identify an individual, we rely on our legitimate interests in improving Site performance.
  • Marketing cookies: Processed solely based on your consent. We will not set marketing cookies before you have given your explicit, freely given consent.

You may withdraw your consent at any time by adjusting your cookie preferences using the tools described in Section 8 of this policy, ensuring your control and comfort with your data. Withdrawing consent does not affect the lawfulness of any processing carried out before withdrawal.

5. How We Use Cookies

We use cookies and similar technologies for the following purposes:

  • To enable the Site to function properly and provide core features (such as page navigation and access to secure areas).
  • To understand traffic patterns and usage trends on the Site.
  • To measure and improve the performance and usability of the Site.
  • To remember your preferences and settings (for example, language, cookie choices).
  • To support our marketing and analytics efforts and understand how users interact with our content and campaigns.

6. Types of Cookies We Use

The cookies used on our Site typically fall into the categories below. The specific cookies and their durations may change from time to time as we update the Site and our tools.

6.1 Necessary (Strictly Essential) Cookies

These cookies are essential for the operation of the Site and enable basic functions like page navigation, security features, and access to logged-in areas. Without these cookies, the Site may not perform correctly. Necessary cookies do not store information that directly identifies you. These cookies do not require your consent.

Examples of purposes:

  • Enabling secure log-in and account-related functionality.
  • Remembering your cookie consent preferences.
  • Protecting the Site against fraudulent or malicious activity.

6.2 Functional Cookies

Functional cookies allow the Site to provide enhanced features and personalization. Third-party providers may set these, whose services we have added to our pages, or we may set them ourselves.

Examples of purposes:

  • Enabling integrations with forms, chat widgets, or content management tools.
  • Allowing you to share content on social media platforms.
  • Supporting feedback and communication features.

6.3 Analytics and Performance Cookies

Analytics cookies help us understand how visitors use the Site so we can measure and improve performance. These cookies may collect information such as which pages you visit, how long you stay on the Site, and which links you click, typically in an aggregated or anonymized form.

Examples of purposes:

  • Counting visitors and measuring traffic sources.
  • Understanding which content is most popular or engaging.
  • Identifying issues such as error messages or slow page load times.

We may use third-party analytics services (such as Google Analytics or similar tools) for these purposes. These providers may set their own cookies on your device and may collect or receive certain information about your use of the Site. Links to the privacy and cookie policies of third-party analytics providers are in the table below.

Where required, we link to the cookie and privacy information of named third-party providers. Replace placeholder rows with your live vendors before publishing.

Cookie provider / name Category Purpose Duration Third-party policy link
_ga / Google Analytics Analytics Distinguishes unique users; tracks sessions and page views 2 years Google Privacy Policy
_gid / Google Analytics Analytics Distinguishes users; expires after 24 hours 24 hours Google Privacy Policy
[Insert name] Marketing [Insert purpose] [Insert duration] [Insert URL]
[Insert name] Functional [Insert purpose] Session / Persistent [Insert URL]
[Insert name] Necessary [Insert purpose] Session N/A (first-party)

6.4 Marketing Cookies

We use marketing cookies to track visitors across websites so that our partners or we can display relevant ads and measure the effectiveness of marketing campaigns. These cookies may be set through our Site by advertising or social media partners.

Examples of purposes:

  • Building a profile of your interests to show you relevant ads on other sites.
  • Limiting the number of times you see a particular advertisement.
  • Measuring the results of our advertising campaigns and optimizing them.

If you turn off these cookies, you may still see advertisements, but they may be less relevant to your interests.

7. International Data Transfers

When we transfer personal data to a country without an adequacy decision, we put in place appropriate safeguards — such as Standard Contractual Clauses (SCCs) approved by the European Commission or the UK International Data Transfer Agreement (IDTA), as applicable.

For example, some of our analytics services may transfer data to the United States. When this occurs, we govern the transfer using Standard Contractual Clauses or an equivalent transfer mechanism. You can contact us using the details in Section 10 to obtain more information about the safeguards in place.

8. How to Manage and Withdraw Consent

You have the right to decide whether to accept or reject non-essential cookies at any time. Under GDPR, withdrawing consent must be as easy as giving it. You can exercise your cookie preferences in the following ways:

  • Cookie preference center: You can revisit and update your cookie preferences at any time by clicking the “Cookie Settings” link in the footer of our Site.
  • Browser settings: Most web browsers allow you to control cookies through their settings (for example, to block cookies, delete existing cookies, or notify you when a site sets a cookie). Please refer to your browser’s help documentation for more information.
  • Device settings: On mobile devices, you can adjust your device settings to limit or restrict tracking for advertising purposes.
  • Opt-out tools provided by third parties: For Google Analytics, you can install the Google Analytics Opt-out Browser Add-on. For interest-based advertising opt-outs, you may visit youronlinechoices.eu (EU), youronlinechoices.com/uk (UK), or aboutads.info/choices (US).

If you choose to block or delete cookies, some features of the Site may not function as intended or may be unavailable.

Please note that withdrawing your consent does not affect the lawfulness of any processing carried out before you withdrew consent.

9. Your Data Protection Rights

Where cookies process your personal data, you may have the following rights under applicable data protection law (including UK GDPR, EU GDPR, and the Digital Personal Data Protection Act 2023, where applicable):

Right of accessYou may request a copy of the personal data we hold about you.
Right to rectificationYou may ask us to correct inaccurate or incomplete data.
Right to erasureYou may ask us to delete your personal data in certain circumstances.
Right to restriction of processingYou may ask us to restrict how we use your data in certain circumstances.
Right to data portabilityYou may request your data in a portable format.
Right to objectYou may object to processing based on legitimate interests, including profiling for direct marketing.
Right to withdraw consentYou may withdraw consent at any time without affecting the lawfulness of prior processing.

To exercise any of these rights, or to raise a concern about how we use your data, please get in touch with us using the details in Section 10. You also have the right to lodge a complaint with your supervisory authority — for example, the Information Commissioner’s Office (ICO) in the UK (https://ico.org.uk), or the relevant Data Protection Authority in your jurisdiction.

10. Contact Us

If you have any questions about this Cookies Policy, wish to exercise your rights, or have a concern about our use of cookies, please get in touch with us at:

Scanflow

Address: No 204, 2nd floor PSG Step Center of Excellence E8 Block PSG iTech Campus, Neelambur, Tamil Nadu 641062

Phone: 063843 00011

Email: info@scanflow.ai

Website: https://www.scanflow.ai

If you are a resident of India, you may also contact our Grievance Officer / Contact Person pursuant to the Digital Personal Data Protection Act 2023 at the above contact details.

11. Updates to This Cookies Policy

We may update this Cookies Policy from time to time — for example, to reflect changes in the cookies we use or for operational, legal, or regulatory reasons. When we make changes, we will revise the “Last updated” date above and, where appropriate, provide additional notice (for example, by displaying a prominent notice on our Site or re-seeking your consent where required).

We encourage you to review this Cookies Policy periodically to stay informed about our use of cookies. Continued use of the Site after any changes to this policy constitutes your acknowledgment of those changes.